How to Change Zoom Views and Windows: Sharing Screens, Gallery View, and Side-by-side Mode

For me, the hardest part of using Zoom for video conferencing is managing the screen layout. The window changes so frequently when screens are shared, participants join or leave, or the video window changes places. You can’t focus on the meeting when you’re trying to keep up with the layout changes.

So I’ve defined the primary layouts and how you can customize them.

Minimized Video View

Minimized Video View

While you’re in a Zoom meeting and you share your screen, or open another application like an internet browser, the video still displays in a small “minimized” window that floats over your screen. You can click and drag it to where you’d like.

There are three modes in this view: Thumbnail mode (pictured above), Speaker mode, or Hide Video mode. Choose your mode by clicking the icons in the top left of the video window.

As long as you’re sharing your screen, the view will stay in minimized video. To go back to the normal view, click the red stop “Stop Share”.

If you’re looking at another application and you need to go back to the normal Zoom view, hover over the video window and click the “Exit minimized view” icon.

When Someone Shares Their Screen

Shared Screen View

When someone shares their screen with you, you can choose to enable “Side-by-Side mode”, pictured above. To enable it, click the “view options…” drop down tab at the top of the screens. It’s on the bottom of that drop down menu. If you leave it disabled, you will see the shared screen and the video window in the minimized view described above.

With Side-by-side enabled, you can resize the shared-screen and the participants video windows. Hover your mouse over the crease between the video windows and the shared screen window. Your cursor will become arrows and you can click and drag left and right to resize the windows.

Gallery and Speaker View

Gallery View displays up to 48 participants on screen simultaneously while Speaker View shows only one participant at a time. Zoom will switch the camera depending on who is speaking. You can choose between gallery view and speaker view in the both the default and side-by-side layout modes.

I hope this helps you navigate your next Zoom call. As you become comfortable with Zoom, I encourage you to explore the settings and menus. There are some helpful features that aren’t turned on by default. If you have a specific question, leave a comment or email [email protected].