G Suite was developed to maximize a business’s productivity and smooth out its operations. A subscription includes email, cloud storage, web-based productivity software like Word and Excel, and more. Since it’s all developed by Google, each part integrates seamlessly.
So how much does this cost? Only $5/month per user. That’s much less than you’d spend on installing an in-house solution, let alone the cost of maintaining it.
Deliverability and reliability issues arise when businesses host an email server locally or with their website provider. These issues can be solved with a third party email provider and Gmail is one of the best.
Another benefit is an email address with your business’s name. You’ll have an email address with your domain name instead of the generic “@gmail.com”.
Google Calendar minimizes back-and-forth scheduling conversations. You can easily see when your team members are available for a meeting and send them an invite. The invite gives them all the details: time, place, and a meeting description.The meeting description can include links to make the appointment run smoothly: type out an agenda, attach documents, and a Zoom link for remote attendees.
Once the invitation is accepted, the meeting is published on the calendar so the rest of your team can see it. For a low-profile approach, private calendars and meetings can be shared with specific individuals and hidden from the general one.
It’s also useful for scheduling vacations and out-of-office time. For example, schedule a “meeting” and label it “Vacation – OOO” so your team knows you’re not available.
Google Drive is Google’s cloud-computing platform. Upload files to the Drive and share them with everyone on your team. They’re able to edit the document and leave comments in real time. If someone makes a mistake, Drive stores unlimited versions so you can revert to previous edits in just a few clicks.
Drive also gives you flexibility because you can access the Drive on any device with an internet connection. When you’re using G Suite’s apps, you can start a document at your desk and finish it at home, a cafe, a hotel, or even your phone. Google’s mobile apps are first rate.
Google Docs and Sheets
These apps are similar to Microsoft’s Word and Excel but there is no software to download. This is because you use these apps through your internet browser (Chrome, Edge, etc.). The documents you create are stored on your Google Drive and they don’t take up storage on your computer.
It’s easy to share and collaborate on these documents because edits are made in real time. You no longer have to figure out which version is the most recent one.
While these apps are suitable for most users, they lack features compared to their Office counterparts. Advanced Office users might benefit from a Microsoft 365 subscription instead.
If you insist on using G Suite while accommodating Office users, these apps can export Office files like .docx for Word and .xls for Excel. Keep in mind these exported files won’t be updated in the Drive, so it’s not a good long term solution but it makes for a smoother transition.
This is just the beginning
These are the core components of G Suite, but you get even more functionality in a subscription. If you’d like to know how you could leverage G Suite to help your business operate smoother, schedule a consultation by emailing [email protected].